Know about MS Outlook
Details about MS Outlook and PST file
Outlook users use emailing communication in organizations or in home environment. It should be in a well-working condition so its functions such as sending/receiving emails etc work smoothly and Outlook PST file is responsible for storing all the data. This file consists of maintaining emails, contacts, calendars, to-do lists, tasks, and so on. Thus, PST file forms an important role for Outlook users. However, the smooth functioning of the PST file may get interrupted at times. This happens because of the increasing size of the PST file. In the office environment, users send thousands of emails and receive too and with the period, the problem begins. Initially, users complain about Outlook hang or the slow performance of Outlook. Therefore, compact PST files for Outlook users becomes necessary.
Precautions to overcome oversized PST file
Problems and their precautions to reduce PST file size
All these problems appear due to the size of the PST file. When the PST file reaches the maximum limit then there are higher chances of losing the entire data. Here are some precautions to be taken to overcome this problem:
Keep an eye on PST file size: Be an alert Outlook user. If you want everything up to the mark in Outlook then keep a check on PST file size. The moment you realize that the PST file is increasing in size, take quick action. Here Outlook users need to know about file size. The ANSI PST file is created for Outlook versions up to 2002 and the file size limit is 2 GB and whereas the Unicode PST file is for Outlook versions 2003, 2007, and the file size limit is 20 GB. For Outlook 2010 edition, the file size limit is 50 GB.You can maintain PST file size if you delete the unwanted emails and other less-required data.
How to reduce PST file size?
Solution: Compacting PST files to reduce size of large PST file
You may do various actions like creating a fresh PST file, can perform the archiving or can compact PST files. To do this, either use manual way or a professional tool.
Compact Large Sized PST File: To compact or shrink the large-sized PST file will resultant provide you free space. To use the Compact method, right-click the PST file >> Properties >> Compact now. By using this brief step, you will get free space and this will reduce the large-sized PST file.
However, if you use the latest editions such as Outlook 2010, 2007, and 2003, the manual process doesn’t provide much help. In such a case, use a professional tool for compacting the PST file smoothly. Compact PST Pro tool and many others are available online. All come with highly advanced features and extract large attachments in a separate folder. Such software solutions work smoothly even without Outlook installation.
Thus, the compaction process manages the speed of Outlook and allows Outlook users to smoothly use the PST data. Users can easily access the data and use it comfortably.