Are you enquiring about a safe and simple way to backup Apple Mail emails to an external hard drive? Then, you are on the correct post. You will get a tested solution to easily archive Apple Mail emails here. These methods include a manual process and a professional tool that helps you back up Apple Mail to the external hard drive directly.
Apple Mail offers about 18 GB of storage space that is enough to store data but at some point, the space can exceed if you are a business user. So, users need to extract or save Apple Mail data to the external hard drive.
Need to Backup Apple Mail emails to External Hard Drive.
Backup or archiving is very common for storage space or the safety of the database. So, let us discuss the reasons that trigger archiving Apple Mail emails:
- Downloading emails to an external drive will help users access them even when the server is down.
- With backup, users can create space for new emails but move unnecessary emails to the external hard drive.
- It will be easier for users to recover the data from the backup in case they have been permanently deleted.
- Due to virus and ransomware attacks, users find it easy to recover the data if the backup has been already taken.
Overall, backing up Apple Mail emails offers storage management, data security, and a portable solution. Now, asking for the solutions, walk through the next segment of this article.
Also Read: Delete Duplicate Emails from Apple Mail/Mac Mail
Manual way to Backup Apple Mail Emails to External Hard Drive
In this section, we will understand the manual process of archiving Apple Mail emails to an external hard drive. Below are the steps:
- Open an Apple Mail account.
- Choose the mailbox from the sidebar.
- Pick Mailbox – Export Mailbox option.
- Now, set a destination for saving backup files and then, go with the ‘Choose’ option.
This will successfully save the Apple Mail mailbox to the external hard drive. Unfortunately, this manual solution is not recommended by experts. Let us figure out the reasons.
Reasons not to pick the manual solution
- There is only one format available to save Apple Mail emails i.e. MBOX. Thus, it will restrict users from opening Apple Mail emails in Outlook & other programs that do not support MBOX files.
- If you have a large mailbox then this process will consume a lot of time.
- There is a chance that you may encounter data loss with the manual solution.
Backup Apple Mail to External Hard Drive with Tested Solution
Earlier, we discussed the manual approach and its drawbacks. Now, we hereby walk through another solution that is more effective and safer. Try Softaken Apple Mail to PST Converter, which is one of the best and most proficient tools to back up Apple Mail emails to the required file format on the external hard drive.
Moreover, this tool enables the safe saving of Apple Mail emails with attachments to the desired file extensions. It contains advanced features such as date range, preview, etc. With complete details, Apple Mail emails are downloaded in a few minutes by the tool.
Additionally, it can be easily used by users having no technical expertise. There is no chance of data loss at all when you use this software to save Apple Mail email items to the external hard drive. It lets you back up all items from Apple Mail in the desired format within a few clicks.
Steps to Backup Mac Mail emails to External Hard Drive:
- Start the professional tool to back up Apple Mailbox emails.
- Move to the ‘Browse’ option to upload Apple Mail MBOX files.
- Preview the Apple Mail mailboxes.
- From Export Options, go with the desired file format.
- Filter the emails for backup with the ‘Date Range’ filter.
- Pick the location i.e. external hard drive for saving the backup data.
- Finally, tap on the ‘Export Now’ button and this will backup Mac Mail to the external hard drive.
This is how the backup of Apple Mail emails can be easily taken without any hassle.
Conclusion
Through this post, we have revealed two solutions to back up Apple Mail to the external hard drive. The manual process is easy but can be risky and even lead to complete data loss. Thus, choosing an expert solution is the wisest decision to safely back up Apple Mail emails without any hassle. With this, users can smoothly backup Apple Mail emails at the desired location in the desired format. For testing this program, install the trial version.
Common Questions Asked by Users
Ques: What is the advantage of backing up Apple Mail emails?
Ans: The advantage of backing up emails of Apple Mail includes securing emails from loss due to hardware failure, unwanted crashes, software issues, etc. With this, users can smoothly restore the data from the backup.
Ques: What is the best way to safely back up Apple Mail data?
Ans: The best way is to pick a professional solution as we discussed above instead of a manual solution. The professional tool is completely tested and safe to use.